It’s
true, these tabs might involve a bit more knowledge to configure the
mailbox settings properly. Let’s consider them individually and see
what settings they each contain and how they can benefit you.
Mailbox Settings Tab
Under Mailbox Settings, by default you have two options:
If
you select each, you are provided a description at the bottom of the
tab. You can also select the Help button in any location to learn more
about that set of options.
If
you select Messaging Records Management and choose Properties, you are
given the option we discussed earlier to provide a mailbox policy, as
you can see in Figure 1.
However,
you can also select the Enable Retention Hold for Items in This Mailbox
option and provide start and end dates. This allows a time where you
suspect the expiration of items from the mailbox. The policy is still
in force, but for that period of time it will not be applied.
You also have Storage Quotas, which has two portions that you are welcome to leave as the database defaults:
Storage Quotas— Here you can configure an individual mailbox warning, prohibit send and prohibit send and receive quota.
Deleted Item Retention—
Here you can change the deleted item retention time and enable the
option Do Not Permanently Delete Items Until You Back Up the Database.
Mail Flow Settings Tab
Under Mail Flow Settings, you have the following three options by default:
Starting with Delivery Options, as you can see in Figure 2, there are several interesting options such as:
Send On Behalf—
Gives permission to other recipients (who you select using the Add
button) to send emails on behalf of your account. If a user has this
capability, he can put your mailbox in the From field for email
messages he sends. You might give this capability to a person’s
assistant.
Note
Another
way to allow users or a group the capability to send messages as the
owner of another mailbox is by using Manage Send As Permission. This is
found by selecting the user and from the Actions pane choosing the
Manage Send As Permission link to open the wizard. From the wizard, you
can click the Add (or Remove) buttons to grant or deny users or groups
the capability to send messages as that mailbox.
Forwarding Address—
This allows a person’s mail to be forwarded to another address. Also, a
checkbox enables mail to be delivered to both a forwarding address and
the mailbox itself.
Maximum Recipients— This setting places a limit on the maximum number of persons that the user can send an email message to at one time.
The
next option is Message Size Restrictions. This enables you to determine
a sending and receiving message size. To do this, you select the
checkbox and indicate the restriction in KB.
The final option is Message Delivery Restrictions. By default, the settings, as shown in Figure 3,
are set to accept messages from all senders and reject messages from no
senders. However, you can alter this to Only Senders in the Following
List, where you add persons to a list for either accepting and
rejecting messages. You can also select the Require That All Senders
Are Authenticated checkbox.
Mailbox Features Tab
The Mailbox Features tab is a simple but important group of settings for your recipients. You’ll notice in Figure 4 all the settings that you can enable or disable (most of which are enabled by default). These settings include the following:
Outlook Web Access
Exchange ActiveSync
Unified Messaging
MAPI
POP3
IMAP4
You
can do more than select any one of these and choose Enable or Disable
from the options. Some also have Properties. When you select an option,
you see the Properties button light up and in some cases, such as with
ActiveSync, you can choose a policy for the recipient. In other cases,
such as MAPI or Outlook Web Access, there are no additional property
configuration changes you can make.
